Mountain Air Ranch
Minutes of the Board of Directors
Date: June 12, 2025

Call to Order

Meeting held online at 5:30 PM.
Present: Carla Gurovich, Jack Williams, Ronnie Thomas, Jim Williams, Riah Onstott, Danny Babish, Jim Buck, Chris M. (Operations Manager), and Ellen R.
Guests: Brian S., Richard S., Bob L., Christine H., Devon W.

Guest Comments

• Bob L. experimenting with ground markers for the parking lot.
• Richard S. attending as a prospective future treasurer.

Approval of Minutes

• Motion to approve May 8, 2025 minutes by Riah, seconded by Ronnie.
  Approved.

Email Motions Since Last Meeting

• Lodge Water Leak: Approved up to $12,000 for repairs. Final cost came to $14,500 due to line location issues.
• Deck Coverings: Motions from Jim B. remain unvoted.

Membership Report

After May 31, 2025:

• Males: 345 (64.6%)
• Females: 189 (35.4%)
• Total: 534

Membership Types:

• Full Members: 421 (78.8%)
• Friends of MAR: 113 (21.2%)

Tours arranged to prepare for the upcoming 90th Anniversary Weekend.

Manager’s Report

• Traveler’s insurance claim still pending.
• Annual campsite updates completed.
• Lodge and RV meadow water break repaired.
• Massage pavilion nearly complete.
• Pool music system upgraded with multi-zone volume controls.

Treasurer’s Report (April & May 2025)

Key Balances:

• Capital Improvement: $55,996
• Memorial Garden: $27,288
• Operating Account: $139,209
• Child Credit: $48,302
• Waitlist Deposits: $11,920
• Total Assets: $1,202,580

Insights:

• YTD income is up compared to 2024.
• Significant repair expenses continue to strain the Capital Improvement Fund.
• Recommendation to stagger and minimize new capital projects.

Old Business

MAR 90th Anniversary

• Registrations: 265 (members, guests, and one-day passes).
• Capital raised: ~$33,000 for improvements.
• Tents allowed on member sites for this event only.
• Bands to perform on the south side of the pool on the new paver stage.
• Parking nearly finalized; vans may be used if overflow occurs.
• First-time visitors must schedule tours before the event.
• Advertising: boosted Facebook and Instagram posts at a 5.6% click-through rate (above 3% industry average). AANR assisting with press releases.

Technology & Wi-Fi

• Starlink deprioritizing business users; Neteo nearing capacity.
• Exploring installation of an onsite Neteo tower.
• Peak weekends handle over 2,000 connected devices.
• Weather station added to MAR’s website.

Music Around the Pool

• New sound system allows volume control by zone.
• Considering easy-listening playlists during peak times.
• May require a Pandora Business subscription.

Deck Coverings & Permitting

• Clarification: decks over 12" require permits; deck coverings over 120 sq. ft. need full permits.
• Motion passed: approve current deck covering under good faith and place a moratorium on new coverings until updated guidelines are finalized.

New Business

Privacy Officer Role

• Proposal to either:
  1. Replace “Privacy Officer” in bylaws with “Manager,” or
  2. Appoint Jim W. as Privacy Officer and delegate duties to the Manager.
• Colorado statutes under review.

Next Meetings

• Regular Meeting: July 24, 2025 @ 5:30 PM
• Business Plan Meeting: TBD

Adjournment

Motion by Riah, seconded by Danny.
Adjourned at 7:19 PM.

‍

‍

Mountain Air Ranch
Minutes of the Board of Directors
Date: May 8, 2025

Call to Order

Meeting held in person at 5:00 PM.

Present: Carla Gurovich, Jack Williams, Ronnie Thomas, Jim Buck, Jim Williams, Riah Onstott
Absent: Danny Babish
Also Present: Chris M. (Operations Manager), Ellen R.
Guests: Trey, Brian S., Mark R., David E.

Approval of Minutes

• Motion to approve March 6, 2025 minutes by Jim W., seconded by Riah.
  Approved.

Email Motions Since Last Meeting

• Membership Bylaws Revisions: Approved unanimously on March 10.
• Lodge Water Tank Proposal: Approved up to $15,000 for two new tanks, plumbing, and trenching. Jack abstained.
• Lodge Driveway Improvements: Proposed April 13; withdrawn on May 8. Further discussion to occur under Manager’s Report.

Membership Report

After April 5, 2025:

• Males: 346 (64.1%)
• Females: 194 (35.9%)
• Total: 540

Membership Types:

• Full Members: 423 (78.3%)
• Friends of MAR: 117 (21.7%)

Manager’s Report

• Traveler’s Insurance Claim: Initial $8,000 offer countered with receipts totaling $32,000+. Follow-up pending.
• Annual Campsites: Dave G. relinquished his site and is donating a camper to MAR; Anton H. also gave up his site; Brian & Angie will take over for 2026.
• Triggs Campsite Repairs: Roof leaks addressed; agreements signed.
• Lodge Driveway Improvements: Mixed feasibility; privacy fencing reused; exploring more parking options.
• Employee Sites: Motion passed to eliminate two existing sites in the lodge yard; no additional employee sites permitted there. New policy will be documented.

Treasurer’s Report (February & March 2025)

February Balances:

• Capital Improvement: $51,066
• Memorial Garden: $27,288
• Operating: $97,114
• Child Credit: $43,117
• Waitlist Deposits: $12,020
• Total Assets: $1,121,632

March Balances:

• Capital Improvement: $39,996
• Memorial Garden: $27,288
• Operating: $121,253
• Child Credit: $43,117
• Waitlist Deposits: $12,003
• Total Assets: $1,192,929

Insights:

• Income for March 2025 was down compared to March 2024.
• Year-to-date, income is up but so are expenses, reducing net gains.
• Less than three months of operating expenses remain in the account.
• Treasurer urged spending restraint and caution on new projects.

Motion to approve February & March reports by Riah, seconded by Jack.
Approved.

Old Business

MAR 90th Anniversary

• Registrations: 58 full-weekend, 6 Saturday-only; all rooms and RV spots booked; waiting list active.
• Feedback: Members requested meal-only pricing; declined due to existing early bird discounts.
• Promotion:
  • Website has a dedicated section and detailed event schedule.
  • Social media posts ongoing (2-3 weekly in May, increasing to daily countdowns in July).
  • Email campaign: April kick-off + biweekly through June, weekly in July.
  • Posters designed; ordering pending.
  • Ronnie submitted an article to AANR Bulletin; awaiting response.
  • Considering news stories closer to event date and exploring NextDoor ads.
• Photos: Scheduling additional anniversary photo shoots.

Infrastructure Projects

• Pool/Hot Tub/Decks completed. Total cost: $437,371 (pool cover excluded). Minor warranty issues pending.

Technology & Wi-Fi

• Internet stable; working with Neteo on a proposal for an onsite tower that could generate royalties for MAR.
• Additional equipment and surge protection needed for main power systems.

Deck Coverings & Permits

• Findings from Jefferson County clarified requirements:
  • Decks over 12” require a permit.
  • Deck coverings over 120 sq. ft. require a full building permit.
• Board will draft guidelines on deck sizes, materials, removability, and permitting.
• Site holders currently in violation will receive letters requiring compliance.

Rocky Mountain Naturist Guest Policy

• RMN members can visit as guests.
• Regular day fees apply.
• Limited to 5 visits per year.

New Business

Items to be discussed at the next meeting.

Next Meetings

• Regular Meeting: June 12, 2025 @ 5:30 PM
• Business Plan Meeting: TBD

Adjournment

Motion by Riah, seconded by Jim B.
Adjourned at 7:04 PM.

‍

Please download minutes for more info about this board meeting.

Mountain Air Ranch

Minutes of the Board of Directors Meeting

January 9, 2025

Call to Order: Meeting called to order at 5:30 PM.
Attending: Carla Gurovich, Jack Williams, Ronnie Thomas, Jim Buck, Jim Williams, Riah Onstott, Danny Babish, Chris May (Operations), and guests Devon W., Christine H.

Guest Comments

Christine H. voiced concern about changes to off-season overnight limits (from 15 to 8 days) and deck permitting confusion. The board confirmed current plans are in line with Jefferson County rules.

Board Elections

• Director: Carla Gurovich re-elected
• President: Carla Gurovich
• Vice President: Jim Williams
• Secretary: Ronnie Thomas
• Treasurer: Jim Buck
• Asst. Secretary (for banking): Chris May

Approvals

• Minutes from 10/3 and 12/19 meetings: Approved
• Email motions since last meeting: Reviewed and approved
• Revised 2025–2026 Campsite Agreement: Approved (6–1)
• Tax return correction (web address): Approved
• 2025 Rate Sheet: Approved

Membership Report (as of 12/19/24)

• Total Members: 548
• Male: 347 (63%)
• Female: 201 (37%)
• Full Members: 420
• Friends of MAR: 128

Treasurer’s Report (Sept–Nov 2024)

• Capital Improvements: $65,209
• Memorial Garden: $27,288
• Operating Account: Decreased to $87,365
• Net YTD Profit as of Nov: -$29,537

Action: Report approved. Budget planning underway for early 2025.

Manager’s Report Highlights

• Water Storage: New tanks installed (1,600 gal total). Future expansion recommended.
• Projects Completed: Deck repairs, bathroom updates, and woodpile relocation.
• New Year’s Eve: Successful event, 50+ attendees, netted $600 profit.
• Upcoming Needs: Seeking cost-effective large water tanks; more staff coverage during manager vacation.
• Staff Update: Cleaning service discontinued; more duties assigned to remaining team.

Tech & Infrastructure

• Wi-Fi complaints minimal.
• Investigating software to better support membership/accounting tasks.
• Gate and QuickBooks updates pending proposals.

Planning & Next Steps

• Carla to develop project priority list with Devon.
• BOD to review proposed infrastructure projects.
• Upcoming Meetings:
  • Regular: March 6 @ 5:30 PM
  • Business Plan: March 20 @ 4:30 PM (Closed)

‍

Mountain Air Ranch

Minutes of the Board of Directors

October 3, 2024

Call to Order:
Meeting held in person and via Webex, called to order at 5:33 pm.
Present: Carla Gurovich, Jack Williams, Jim Buck, Jim Williams, Riah Onstott, Ronnie Thomas
Also Present: Chris M. (Operations Manager), Ellen R. (Membership Committee Chair)
Guests: Mathieu S, Devon W, Mike L

Guest Comments

• Carla apologized post-meeting for not asking for guest comments.

Approval of Minutes

• August 22, 2024 meeting minutes approved.
  • Motion: Jim B
  • Second: Jim W
  • Vote: All in favor
• Motions Passed Since Last Meeting:
  • Visitor Waiver of Liability Approval (9/23)
    • Motion: Jim B
    • Second: Riah
    • Vote: All yes except Jim W (no vote)

Manager’s Report

(Emailed on 10/3, pasted below original minutes)
Key items:

• Backfill behind Sauna Building wall
• Campsite compliance review
• Memorial Road sign & dump station repair status
• Traveler’s claim updates
• Facilities Committee task assignments
  Chris will coordinate with Chuck regarding the insurance claim status.

Membership Report (Ellen R.)

• Meeting: September 22, 2024
• Membership as of 9/22:
  • Males: 316 (60.4%)
  • Females: 207 (39.6%)
  • Total: 523 (Full: 397 / FOM: 126)
• Waitlist: 55 men (dating from 8/14/21)

Treasurer’s Report

(August Financials emailed 10/2)

Balance Sheet

• Operating: $149,045
• Child Credit: $45,179
• Capital Improvement: $97,976
• Memorial Garden: $27,288
• Wait List: $13,808
• 90th Fund: $10,000
• Assets: $1,088,731
• Liabilities: $302,781
• Equity: $785,950

August 2024 P&L

• Income: $64,185
• Expense: $105,337
• Net: -$41,152

YTD 2024 vs 2023

• 2024 Income: $593,897 | Expense: $521,162 | Net: $72,735
• 2023 Income: $701,497 | Expense: $492,156 | Net: $209,341

Accounts Receivable:
Total: $77,084

Motion to Approve Treasurer’s Report:
Motion: Jack W, Second: Riah – Approved by all

Chris to follow up with Richard (accountant) to ensure 2023 tax return completion.

Old Business

Infrastructure Updates (Jim W & Jack W)

• Pool deck repairs complete; stairs fabricated and powder-coated
• Hot tub needs 2-day closure for caulking
• Final pool project tasks pending (Chris to notify members)

Technology & Wi-Fi (Riah)

• Replace two Wi-Fi devices ($200 each)
• Printer connectivity issues recurring; All Copy will be contacted

New Business

Ballot Status (as of 10/3 at 5:00 pm)

• Sent: 393 (367 online, 26 paper)
• Received: 158 (43%)
• Deadline: October 11
• Counting: October 12

Business Planning Research (Chris & Riah)

• Will resume post-urgent tasks

Annual Campsite Agreement Revisions

• Updates on vehicle registration, water use, no wood storage
• Janet St. J to draft revised agreements

2025 Budgeting

• Facilities planning can begin this year
• Jim B to gather budget requests from committees

Facilities Committee Bylaws

• To be shared with Board members

Next Meetings

• Regular Board Meeting: Jan 9, 2025 @ 5:30 pm via Webex
• Business Planning Meeting: Nov 20, 2024 @ 5–7 pm via Webex

Adjourned: 6:13 pm
Motion: Ronnie, Second: Jim B – Approved unanimously

‍

Mountain Air Ranch

Minutes of the Board of Directors for August 22, 2024

Call to Order

The meeting was held in person at the MAR Clubhouse and called to order at 5:30 pm.
Present: Carla Gurovich, Jack Williams, Jim Buck, Jim Williams, Riah Onstott, Danny Babish, Ronnie Thomas
Also Present: Chris M. (Operations Manager), Ellen R. (Membership Committee Chair)
Guests: Kathy W., Jeff J., Mark R., Diane R., Bob L., Deela C., Linda C.

Guest Comments

Kathy W. and Jeff J. Proposal: Collaboration with Colorado clubs (Rocky Mountain Naturists, 231 members) to allow 4 visits per person at higher rates. Potential to bring 100–120 participants to events. Proposal includes $30 grounds fees and Grill/Ice Cream revenue. Ratio managed to match MAR’s policy.

Bob L.: Tree mitigation near parking lot reviewed. Chris confirmed work was completed per JeffCo requirements.

Approval of Previous Minutes

Motion by Jim B. (via email 7/25), seconded by Jim W.
Approved: July 11, 2024 meeting minutes (approved 8/22/24)

Motions Passed Since Last Meeting

• 7/24 – Motion by Jim B., seconded by Ronnie T.: Approve Volunteer Policy & Procedures
  ✅ Approved on 8/22/24

Manager’s Report Highlights

• Waivers to be sent via email for early renewals
• Retaining wall backfill pending access
• Member assessments (2023 second half) on hold pending further discussion
• Most campsite violations cleared
• Memorial Road Sign: In progress
• Ranch Trucks: White truck under donated labor service; red truck next
• Umbrella research continues; new stands causing deck staining
• Dump station repairs pending
• Pavers project ongoing; member donations being explored
• Fire claim follow-up needed with Travelers Insurance

Membership Report – Ellen R.

Meeting Date: July 14, 2024
New Member Updates: Kegan B. joins to finish Ronnie T.’s term
Key Stats (as of 7/14/24):

• Males: 317 (61%)
• Females: 200 (39%)
• Total: 517
• Full Members: 388 (75%)
• Friends of MAR: 129 (25%)
• Waitlist: 40 men, dating to 9/16/20
• Estimated 2-Year Lost Revenue: $37,485.00

Treasurer’s Report – July 2024

Balance Sheet

• Operating: $126,961
• Child Credit: $45,179
• Capital Improvements: $103,857
• Memorial Garden: $27,288
• Waitlist: $13,020
• Assets: $1,216,500
• Liabilities: $290,608
• Equity: $925,892

Profit & Loss (July)

• Income: $121,133
• Expense: $92,197
• Net Income: $28,936

Profit & Loss (YTD)

• Income: $533,960
• Expense: $385,696
• Net Income: $148,264

Accounts Receivable: $127,600
Motion to approve: Jack W., seconded by Riah O. ✅ Approved

Old Business

Infrastructure – Pool & Deck completed
Stairs – New steel stairs estimate $10,000; concrete donated
Technology & Wi-Fi – Upgrades completed; Rise termination recommended

New Business

• Annual Meeting: Sept 14, 2024
• Catering Confirmed
• Next Meetings:
  • Business Plan: Sept 3, 3:00 PM at MAR
  • Regular Meeting: Oct 3, 5:30 PM via Webex

Adjourned: 6:30 PM (Motion by Ronnie, seconded by Jim B.)

Manager’s Report (as of 8/22/24)

• Main Account: $175,372.77
• Capital Improvement: $97,975.86
• Memorial Garden: $27,288.14
• Child Credit: $45,178.58
• Insurance Bill: $34,661.56 received
• Fireman’s Fundraiser: $4,391.50 raised, $4,000 donated
• Anonymous $10,000 donation received for 90th Anniversary
• New Weather Station live on website
• Office Hours:
  • Summer: 9–5 daily
  • Fall/Winter (Nov–Feb): 10–3 daily
• Fire claim final receipts submitted to Travelers: $32,875.42
• Lunch Menu for General Meeting: Pulled meats, sides, cake & ice cream

Evacuation Lessons Learned:

• Update GO-BOX
• Develop property roster
• Host drills & educate members

‍

Mountain Air Ranch

Minutes of the Board of Directors – July 11, 2024

Call to Order:
The meeting was held in person at the MAR Clubhouse and called to order at 5:30 pm.
Present: Carla Gurovich, Jack Williams, Jim Buck, Jim Williams, Riah Onstott, Danny Babish, Ronnie Thomas
Also Present: Chris M. (Operations Manager), Ellen R. (Membership Committee Chair)
Guests: Bob L., Trey C., Bill S., Mike F., Deela C., John R., Doug & Denise K.

Guest Comments

• Bob L.:
  • 12 new parking spots added; potential for 6 more if campsite under willow is removed.
  • Dump station odor is an issue; temporary cap fix in place.
  • Suggests BOD meetings be posted online.
• Bill S.:
  • Suggests vendor-provided arcade game tables; proceeds split 50/50 with MAR.

✅ Danny will add Board Meetings to the website and newsletter.
✅ Ronnie to send Danny minutes in non-table format.
✅ Chris will send more info about arcade game vendor.

Approval of June 6, 2024 Minutes

• Motion by Jim B (via email 6/21), second by Jim W
• Approved unanimously on 7/11/24

Motions Passed Since June 6

• 7/01: Motion (Ronnie; 2nd Danny): Install sign at Memorial Garden road access
  • Vote: Approved (Ronnie, Danny, Jim W, Jim B, Riah); Jack - No vote
• 7/3-7/4: Board voted for pool deck colors: 1st - Island Mist, 2nd - Ranier
• 7/8-7/9: Motion (Danny; 2nd Ronnie): Approve Ron & Justin non-traditional campsite proposal
  • Vote: All Directors approved

✅ Chris to install Memorial Garden sign
✅ Chris to inform Ron & Justin of approval

Manager’s Report

(See full Manager’s Report section at the bottom)

• 12 umbrella stands ordered; looking into commercial grade replacements
• Proposal coming to prorate late 2023 assessment payments
• Working on cost estimates for commercial umbrellas

Membership Report (Ellen R.)

• Last Meeting: June 21, 2024
• 27 applicants approved; 4 more men added to waitlist (total 32)

Membership Stats (as of 6/23/24):

• Males: 307 (61.7%)
• Females: 191 (38.3%)
• Total: 498
• Full : FOM ratio ~75:25

Waitlist: 32 men since 6/21/22 — no clearances in 2024
Ronnie T. resigned; Kegan B. joined and is leading tours
⚠️ MAR losing over $10k/year due to male waitlist restrictions

Treasurer’s Report (June 2024)

Account Balances:

• Operating: $149,507
• Child Credit: $45,177
• Capital Improvement: $136,762
• Memorial Garden: $27,288
• Wait List: $11,520

Balance Sheet:

• Assets: $1,195,870
• Liabilities: $290,026
• Equity: $905,844

June P&L (Month):

• Income: $56,172 / $82,358
• Expense: $57,443 / $113,530
• Net Income: -$1,121 / -$31,173

YTD P&L (June 2024):

• Income: $421,701 / $577,301
• Expense: $293,442 / $280,821
• Net Income: $128,261 / $296,480

Accounts Receivable: $91,191

Chris addressed collection calls; 6 ex-members removed 7/10

✅ Motion to approve Treasurer’s Report: Jack (motion), Riah (second), all approved.

Old Business

Infrastructure Update (Jim & Jack Williams)

• Piers fixed; steel installed
• Deck build begins next week
• Electrical ready for inspection
• Stairs estimate: under $30k
• Pool not leaking

Tundra selected as deck color

Technology & Wi-Fi Update (Riah)

• Replaced 5 access points
• Donated alarm system installed in pump room
• Proposed security cameras for shop/pump room

✅ Motion by Jim B, 2nd Ronnie: Install cameras

Vote: All approved

Work order system in progress

Draft Volunteer Policy

Draft received at 7/11 meeting from Ellen
Will be emailed to the BOD

New Business

• Annual Meeting: Sept 14
  • Referendums due: Sept 6 @ 5:00 PM
  • Slides due: Aug 30
  • Catering: ~$1,500 (Chris to arrange)
• Manager Review: August – Jim W. collecting input

✅ Next Meetings:

• Business Plan Session: Aug 15 @ 3:00 PM
• Regular BOD Meeting: Aug 22 @ 5:30 PM

✅ Adjourned at 6:54 PM (Motion by Riah, 2nd Danny)

Manager’s Report – July 2024

• Disbursement: $145,970.48
• Capital Improvement: $136,761.71
• Child Credit: $45,177.77
• Memorial Garden: $27,288.14

Highlights:

• Insurance renewed
• Bank/QuickBooks reconciliation in progress
• Site inspections completed; a few repairs required
• Utility trailers and extra vehicles need removal
• New convex mirrors being installed for visibility/safety
• Pool bathrooms updated with occupancy indicators
• Staff shortage continues; hiring efforts ongoing
• Proposed 5–10 year Business Plan under discussion

Chris asks for Board support for strategic planning and long-term growth

‍

Minutes of the Board of Directors for June 6, 2024

Call to Order

The meeting was held in person at the MAR Clubhouse and called to order at 5:30 pm. Carla Gurovich, Jack Williams, Jim Buck, Jim Williams, Riah Onstott, Danny Babish, and Ronnie Thomas were present. Chris M., MAR operations manager, and Ellen R., Membership Committee Chair, were also present. Guests present: Greg L., Ron H., and Justin T.

Guest Comments

Approval of May 9, 2024, Meeting Minutes

• Motion by Jim B, Riah 2nd - approved

Motions Passed Since May 9th Meeting

• n/a

Ron & Justin Proposal for Non-Traditional Campsite Unit

• Self-contained utility trailer 16x8x13 licensed/plated to be built; green metal roofing/log siding.
• Ron & Justin will send e-mail of plans and contractor’s business card.
• Chris will send a copy of site agreement and samples of roofing/siding.

Manager’s Report

Report was emailed on 6/06/2024 and is pasted to the bottom of these minutes (meeting discussion points in red).

• Chris to order dumpster/roll-off and have staff clean up area behind the dumpsters ASAP.

Membership Report – Ellen R (via email)

The Membership Committee’s last meeting was May 19, 2024. We discussed:

• Welcomed Duke, finished Kathy O’s term of this year.
• Created a follow-up procedure in the office to invite incomplete applicants to events for signatures.
• Membership Mixer preparations.
• Information for the website.
• How to encourage waitlisted men.

Membership Count as of May 18, 2024:

• Males: 297 (62.9%)
• Females: 175 (37.1%)
• Total: 472
  • Full: 351 (74.05%)
  • FOM: 123 (25.95%)

Waitlist as of May 18, 2024:

• 28 men, dating from 9/16/20. One man has been on the waitlist for 4 years.
• No men have cleared the list in months. Hoping the Year of Women will help this situation.
• $10,155 annually if the waitlist was eliminated.

Standards of Conduct change regarding gas/diesel fuel vehicles up the road?

• [Agenda item for discussion and references the recent incidences we've had with members driving up the road toward the Memorial Garden in gas/diesel vehicles. It has been suggested that signs could be posted on that one road saying something like no gas/diesel vehicles without authorization. Not sure we need a reference in the SOC or not.]
• Sign suggestion for emergency access road:
  • Access:
    • Golf Carts – Welcome
    • Other motorized vehicles – Emergency or Permission Required!
  • Need caution signs and/or no ranch liability for damage.
• Need education for members to not monopolize the time of new members.
• If a member sees something inappropriate, they need to report it to the membership committee and/or office.

Treasurer’s Report (May Financials emailed to Board on 6/5/24)

DOWNLOAD PDF FOR FULL TRESURER'S REPORT

OLD BUSINESS

Infrastructure Project Update – Jim Williams & Jack Williams

• The Contractor has hired a company to re-do the piers for decking within the next 2 weeks. Pump work and leak need to be fixed in the pool – specialist coming out in 2 weeks.
• Losing about an inch a day of water = $100 per day.
• May need to do a quick fix soon and then a full fix in the fall.
• Question was asked whether the slide has been fired up to see if it has any effect on the leak. Pumps don’t have enough suction to overcome gravity – check ball to be installed.
• Eco glaze pushed off until fall rather than emptying and refilling water in the pool.
• Carla wants to look at the color we approved and possibly going to a darker color.

Financing:

• No bills received in the last month.
• Electrician will be higher cost than anticipated.
• Steps don’t need as large of a landing or safety railing which may save money.
• Jack can’t find a concrete guy to work on it currently.
• Maybe $30k (more or less) for the project.
• We won’t pay the contractor until the job is complete – our contract does not require payment yet.
• Jack to send a brochure out to the full Board again with recommendations for color.

Technology & Wi-Fi Update & Recommendations – Riah

• Some internet devices need to be replaced down near the courts. Need $1,000-1,200 from his budget to fix.
• Members are being rude about wanting help with filling golf cart tires during employee off hours. Carla noted that MAR does not offer this as a service and golf cart owners are expected to provide their own compressors and air. Riah offered to donate an air compressor to be kept in the garage with a hose only on the outside of the garage, so it doesn’t disappear.
• Need off-duty signs for employee sites. Manager’s report and/or Membership report to members not to harass employees, especially when they are not on duty.
• Riah and Chris will discuss ticket order software for work orders.

Status of Draft Volunteer Policy Sent via Email

• Discussed during manager report.
• Chris will send an email to BOD.

New Business

• Any new items will be discussed at the next board meeting.

Next Meeting

• Regular Meeting – July 11 @ 5:30 – Thursday in person at MAR.
• Business Plan special meeting – TBD

Adjourn

• Motion from Jack, 2nd by Jim B; unanimously approved. 6:59 pm

Minutes of the Board of Directors for May 9, 2024

Call to Order

The meeting was held in person at the MAR Clubhouse and called to order at ____ pm. Carla Gurovich, Jack Williams, Jim Buck, Jim Williams, Riah Onstott, and Ronnie Thomas were present. Chris M., MAR operations manager, and Ellen R., Membership Committee Chair, were also present. Guests present: .

Guest Comments

Approval of May 9, 2024 Meeting

• Motion by Jim B, Riah 2nd - approved

Motions Passed Since January 4th Meeting

• April 19 Motion from (Ronnie, 2nd from Riah) to approve Jim B’s proposed budget dated 4/18/24 (all in favor via email)
• Motion from Jim B to increase 2024 budget by $2,000 for AANR loan payment, 2nd Riah - All approved

Check to see what past minutes are on Website

Need copies from last year in office.

Director Nomination & Election

• Resignation of Janet St. J. on 5/2/24.
• Nominations for Member Elected Director Expiring December 2026
  • Danny Babish nominated by Riah; elected.

Manager’s Report

Report was emailed on 5/08/2024 and is pasted to the bottom of these minutes.

• Chris - Inventory umbrella stands and work with Carla on purchase of umbrellas and stands ready for Memorial Day weekend
• Chris and Carla - Make site holder checklist and email to site holders only by end of May
• Carla and Danny - Test Mail Chimp capability for ballots before Survey Monkey renewal.

Membership Report – Ellen R (via email)

The Membership Committee’s last meeting was April 21, 2024. We discussed:

• Complaint Process Guidelines update.
• Complaint Consequences Summary.
• The possibility of a QR code for an optional survey of the property and tour for 1st-time visitors.
• The new calendar in the office to track follow-up invitations for applicants to get signatures.
• A mentoring program to match visitors with existing members of similar situations. (i.e. Families with families, retirees with retirees, etc.)

Membership Count as of 4/21/24:

• Males 294 62.7%
• Females 175 37.3%
• Total 469 (down 1 from last month)
  • Full 349 74.4 %
  • FOM 120 25.6%

469

Waitlist as of 4/21/24:

• 29 men, dating from 6/21/22.
• No men have cleared the list in months. Hoping the Year of Women will help this situation.
• Looking forward to Volunteer Policy.
• Duke M. has agreed to fill the vacancy on the committee.

Treasurer’s Report

DOWNLOAD PDF TO VIEW FULL TREASURER"S REPORT

OLD BUSINESS

Infrastructure Project Update – Jim Williams & Jack Williams

From Jim Williams Newsletter Article

Now that the weather is warming up, our biggest project in decades will start moving forward at a greater pace.

The new tile has been placed and caulking of the pool will begin at the first of next week (April 30th). The company who will do the plaster and final eco-finish has been notified and is scheduled to start at the end of the week. Once that process is completed, the pool can be filled and ready to go!

Throughout the winter, new equipment for the hot tub and pool was installed, and currently, electricians are completing the updated wiring for the pool. The deck has proved to be challenging. The contractor for the deck is on hold while the piers underlying the structure are corrected to meet the standards required by our engineer. Our engineer is also responsible for the inspection when the deck is completed. This part of the project and the stair design from the deck to the lower landing must be right. The time required is frustrating, but the safety of the design is the top priority. The deck will go down quickly once these items are complete.

We appreciate your patience and financial support. Look for more updates to be sent by email.

Further Update 05/09/2024

• Engineering done for deck piers; when piers are done, the deck can be started – materials not yet purchased.
• Once plaster and glaze are done on the pool, we can fill immediately, and the water supplier is ready and waiting.

BOD appreciates all the hard work Jack and Jim W have been doing.

There is a great risk of people moving and/or going past the warning barriers/signs – members may be at risk of losing membership privilege if continue to violate due to liability issues.

Very critical that only Jack/Jim W have single point of communications with contractors/workers.

Stairs – engineer made suggestions for and Jack is bugging him for written plans – previous bid was approx. $49k – now maybe $27k. Stairs are not an absolute requirement currently. Concrete does need to be done either way, we will wait to make a determination on the stairs until we have the numbers for final estimate. Do we need health department approval? Discussion was had re possibly holding on the stairs project until a future time to be determined for money savings.

Technology & Wi-Fi Update & Recommendations – Riah

At the 70s dance, a power surge on the property; equipment was ruined – main internet equipment fried; computers were okay – no battery backup at that time, some have been moved. $700 spent to replace some equipment. We need to order additional surge protectors. Internet working great – hacking attempt made but R changed passwords. AP mesh device suggested to members to help boost service. 2 devices ordered for Ponderosa and tent meadow. R confident in our network for summer. The alert system is postponed but will at least have one button at the pool for now for emergency (medical). We do have cell service with Verizon on the property for back-up emergency services. Panic button calls Intercanyon emergency services. Call from onsite as well as button to give services more info as they are in transport.

Status of Draft Volunteer Policy Sent via Email. (Chris to finish draft for Board Consideration)

• NEED STATUS

Chris and Ellen will get to the board.Carla will send draft policy to Ellen/Chris.

New Business

Riah’s family is possibly donating ATVs for plowing – would need actual plows/could also possibly be used for fire mitigation/slash removal from hills.

Next Meeting

• Regular Meeting – June 6 @ 5:30 – Thursday in person at MAR.
• Business Plan special meeting – TBD

Adjourn

• Motion from Jack, 2nd by Riah; unanimously approved. 6:49 pm

Minutes of the Board of Directors for April 11, 2024

Call to Order

The meeting was held via Webex and called to order at 4:30 pm. Carla Gurovich, Jack Williams, Janet St John, Jim Buck, Jim Williams, Riah Onstott, and Ronnie Thomas were present. Chris M., MAR operations manager, and Ellen R., Membership Committee Chair, were also present. No guests were present.

Guest Comments

Approval of January 4, 2024 Meeting Minutes

• Motion to approve by Jim B, 2nd by Janet. All approved.

Motions Passed Since January 4th Meeting

• April 1 Motion from (Jack, 2nd from Ronnie) to Approve Parking Lot Configuration as proposed by Bob L. (all in favor via email)

Manager’s Report

Report was emailed on 4/11/2024 and is pasted to the bottom of these minutes along with additional edits.

Membership Report – Ellen R (via email)

The Membership Committee’s last meeting was March 24, 2024. We discussed:

• Clean up weekend next big opportunity for signatures, for approximately 30 incomplete applications.
• Decided to keep a notebook-like calendar at the Membership Committee desk in the office to track tours given, incomplete applicants contacted, etc.
• Discussed recommended consequences for inappropriate behavior; removing fines.

Membership Count as of 3/24/2024:

• Male: 294 (62.6%)
• Female: 176 (37.4%)
• Total: 470 (down from over 500 last April)
  • Full: 351 (74.7%)
  • FOM: 119 (25.3%)

Waitlist as of 3/24/24:

• 30~ men, dating from 6/21/22.
• No men have cleared the list in months. Hoping the Year of Women will help this situation.
• Looking forward to Volunteer Policy on wait-listed men.
• Kathy O. has resigned from the committee due to upcoming knee surgery. Just added Duke M as a replacement as of today (4/11/24).

Treasurer’s Report

DOWNLOAD FULL MINUTES FOR TREASURER'S REPORT

OLD BUSINESS

Infrastructure Project Update – Jim Williams & Jack Williams

• Hot Tub, Pool & Deck Update:
  • Jack is working on getting lower estimates for stairs – metal versus wood is better long term.
  • $100k still owed, then add stairs and electrical = $57,000 more. Total: $157k still owed.
  • $92k in cap improvement account; assessments still being paid that are not included in that amount.
  • Chris will do A/R end of April to find out who has not yet paid and will transfer to cap improvement account.
  • $25k transfer from memorial account – brings us to $117k – still $40k short minus uncollected assessment fees.
  • $50k from C&C was already approved.
  • Motion to execute a loan for the remaining $50k commitment – Janet moves; Riah second. All approved.

Jack needs to get formal estimates for the steel stairs to the board for approval. Janet needs to connect contracts to the budget – add a column for each contract to match up payments with contracts.

Technology & Wi-Fi Update & Recommendations – Riah

• No updates; all running fine.

Status of Draft Volunteer Policy Sent via Email

• Janet and Chris will get to the board this week.

New Business

• Any items will be discussed at the next board meeting.

Next Meeting

• Regular Meeting – May 9 – Thursday in person at MAR at 5:30 pm

Adjourn

• Motion from Riah, 2nd by Jim B; unanimously approved.

Minutes of the Board of Directors for January 4, 2024

Call to Order:

The meeting was held in person; called to order at 4:30 pm. Present were Carla Gurovich, Jack Williams, Janet St John, Jim Buck, Jim Williams, and Riah Onstott. Dennis Bell was absent. Chris M., MAR operations manager, was also present. No guests were present.

Guest Comments:
None noted.

Board Voted Director Election

‍
Candidates:
- Dennis Bell (Incumbent)
- Ronnie Thomas

Voting Result: Ronnie

Officer’s Election

‍
- President
- Nominated: Carla
- Voting Result: All
- Vice-President
- Nominated: Jim W
- Voting Result: All
- Secretary:
- Nominated: Ronnie
- Voting Result: All
- Treasurer
- Nominated: Jim B
- Voting Result: All
- Assistant-Secretary (for banking purposes)
- Nominated: Chris May
- Voting Result: All

Approval of September 28, 2023 meeting minutes

‍
Treasurer reports for September, October, and November were moved from the draft minutes to the January 4 minutes. Motion to approve minutes as revised from Jim B, second by Janet.

No Discussion
Unanimous Approval

Motions Passed Since September 28th meeting:

‍
- November 29 Motion from Janet STJ to approve the version of the latest draft of the campsite agreement. Second from Dennis Bell. Votes were as follows: Janet, Jim W, Jim B, Riah, and Dennis voted Yes; Jack W voted No.

Manager’s Report

‍
The report was emailed on 1/3/2024 and is pasted to the bottom of these minutes.

- Motion (Janet) to approve up to $2200 (including tax) for a new commercial washer and dryer as described in her report. Seconded by Riah. All in favor.
- Jack to provide a list of sanitation supplies required for pool and hot tub to Chris.

Membership Report – Ellen R (via email)

‍
Last meeting: November 18, 2023.

- Application Policy: Applicants have 60 days to complete the process; thereafter, they must start over once.
- Increasing membership: Discussed after-tour surveys, calling incomplete applicants, and member referral incentives for new "full members."

Membership Count as of 12/30/2023:

- Full: 365 (75.88%)
- FOM: 126 (24.11%)
- Total: 474 (Previously 518)

Waitlist as of 12/30/23:

‍
- 26 men, dates ranging from 6/21/22 to 12/30/23. Last year at this time, 11 men were waitlisted.
- No men have cleared the list in months.
- Discussion about waitlisted men volunteering for a free visit.

New election results brought Michelle C. and James B. onto the committee, with Jason B. and Chuck J. off the committee.

Treasurer’s Report – Jim Buck

‍
See attached PDF

- QB issues resolution by: 1/31/2024
- Fire Mitigation Plan: Currently unaffordable, to revisit later.
- Budgeting: Received numbers from membership and facilities; to follow up with Entertainment and Publicity.

Follow up to November Report
Continue to minimize expenses; $127K loss projected for 2023. Carla & Jim B to review the Fire Mitigation Plan.

OLD BUSINESS

Infrastructure Project Update – Jim Williams & Jack Williams

‍
Details of project progress and expenses were discussed, including the pool refinishing and completion of stairs scheduled for spring. Electrical and stairs projects are ongoing to stay within budget.

Wildfire Planning & Mitigation Update

‍
Grant writer submitted requests to private foundations, no responses received yet.

Technology & Wi-Fi Update & Recommendations – Uriah

‍
Network is stable. Plan to replace devices and cancel services with Rise due to stability. Medical alert system postponed due to funding.

New Business

‍
None.

Next Meeting:
Regular Meeting – Thursday, April 11, 2024 – Webex at 4:30 pm

Adjourn:
Motion from Riah, second by Jim W; unanimously approved at 5:44 pm.

Minutes of the Board of Directors for September 28, 2023

Call to Order

The meeting was held in person; called to order at 5:30 pm, with the following present: Carla Gurovich, Dennis Bell, Jack Williams, Janet St John, Jim Buck, and Riah Onstott. Chris M., MAR operations manager, and Ellen R., Membership Committee chair were also present. Guests included: Danny B and Bob L.

Guest Comments

Bob L shared that he got 1 chair completely restrapped and the other 19 completely stripped; he should have them completed by the end of October.

Approval of August 24, 2023 Meeting Minutes

• Motion to approve minutes from Jim B, second by Janet SJ.
• No Discussion. UNANIMOUS APPROVAL

Motions Passed Since August 24th Meeting

1. On September 4, 2023, Janet SJ moved that the Board of Directors and Manager shall publish the Corporate Bylaws, Articles of Incorporation, and Approved Board of Directors Meeting Minutes to the official Mountain Air Ranch website for access by all members, with 2 years of minutes retained on the website and previous minutes available in the office; Jim B seconded.
   • No discussion. Yes votes from Janet, Jim B, Jim W, and Jack (no responses from Riah O. and Dennis B).
   • APPROVED
2. On September 5, 2023, Jim B moved to approve the 2022 Tax Return; Jack W seconded.
   • No discussion. UNANIMOUS APPROVAL
3. On September 10, 2023, Jim B moved to approve the following:
   • Approve the projected cost of $32,000-$35,000 for the replacement of the east side upper concrete deck;
   • Authorize Jim B to apply for and secure a loan from AANR for $10,000 at 0% interest payable over five years with two payments per year;
   • Authorize Carla to write an additional loan commitment letter with Member for $100,000;
   • Authorize Carla to execute a loan agreement with Member for $256,000 at 3% payable over 10 years (includes $206,000 from the original commitment plus $50,000 out of the additional $100,000 commitment);
   • Approve transfer of $25,000 from the Memorial Garden Fund to the Capital Improvement Account;
   • Approve transfer of up to $20,000 from the Operating Fund to the Capital Improvement Fund, which will be transferred back when 2024 assessments are collected.
   • Jim Williams seconded.
   • No discussion. UNANIMOUS APPROVAL
4. On September 11, 2023, Jack W. moved to approve the pool finish color called “Blue Mist”; Jim Buck seconded.
   • No discussion. UNANIMOUS APPROVAL
5. On September 17, 2023, Jack W moved to terminate a member on confidential issues of non-payment and fraud with no future right to reapply for membership; Janet SJ seconded.
   • No discussion. UNANIMOUS APPROVAL

Manager’s Report

Manager is on vacation. However, Manager requested the Board review two items:

• Update: D&O Insurance Renewal Approved by Carrier ($84 increase from $1,163 to $1,247).
• Draft Volunteer Policy for review and approval sent to Board members via email. The Board determined that it would require input and consultation with Manager to complete.

Membership Report – Ellen R

The New Member Brunch was held on September 17th. The committee, a few board members, and some spouses welcomed more than 20 new members from 2022 and 2023. The delicious food prepared by Chris M. and office staff was thoroughly enjoyed. Everyone learned each other’s names and a little bit about each other. Deborah M. from the Entertainment Committee gave an introduction about the committee and sponsoring events was explained and encouraged.

Membership Count as of 9/23/2023 after our meeting:

• Male: 298 (61.95%)
• Female: 183 (38.05%)
• Total: 481
  • Full: 365 (75.88%)
  • FOM: 126 (24.11%)

Waitlist as of 9/23/23: 26 men, from 6/21/22 to 9/23/23. No men have cleared the list in months. Have you decided on waitlisted men volunteering for a free visit the rest of that day?

There are 8 qualified names on the ballot for six Membership Committee positions. I’m looking forward to the election results.

Next meeting 11/28/23 or earlier if there are at least 5 complete applications to be considered before then.

Comments:

• Carla suggested scheduling the brunch at the beginning of the year.
• Ellen – potentially creating a membership assistance fund to assist members who lose jobs, etc. Carla asked Ellen to put together a proposal to present to the Board.
• Regarding the provision of a written Complaint Review Process, MAR’s Eviction Attorney recommended the Committee provide a copy of the process to both parties as part of the Complaint Review Process.

Treasurer’s Report (Balances as of 8/15/23)

While we have made great strides in catching glitches in QuickBooks, I remain a little uncomfortable with the numbers. Hopefully, by next month, we will be in better shape.

Update after Annual Meeting: It appears that we have secured enough donated funds and additional loan funds that we will have enough to complete the pool, hot tub, and west and east deck projects. At the present time, it appears that we will be able to service the loan payments.

I continue to suggest restraint with any non-budgeted or additional expenses.

VIEW FULL REPORT BY DOWNLOADING PDF

OLD BUSINESS

Infrastructure Project Update – Jim Williams & Jack Williams

• Hot Tub, Pool & Deck Update: The hot tub is 3 weeks for our queue -- 1 week to complete manufacturing and 1 week for transport. The construction crew is starting to build forms. When we tore out the old hot tub, there was a retaining wall back there of which we were not aware; consequently, we will move the hot tub about 3 feet away from the current location.
• Jack W put forth a motion to move the hot tub vault and remove the hidden retaining wall with an estimate of $3,000 (the sides of the vault will be the new retaining wall); Jim B seconded and this was unanimously approved.
• First pour next week, weather permitting; everything else is on schedule; we are now on the building side.
• Carla asked Jack for updates in the interim time between Board meetings (Caleb has been taking pictures of progress).
• The Board unanimously approved waiving the Low Season monthly payments for Jack as he continues to monitor construction.

Wildfire Planning & Mitigation Update

• Carla provided a grants update: within Colorado, there is a $7.2M grant at the top of our list for which MAR may be eligible under the last bullet of the qualification. Otherwise, we have a short list. Don’t worry about the budget now until we see what grants we can apply for.
• Wildfire Mitigation Plan and CSFS Forester Contact List – Jim B has put together a list of foresters provided by John White at the forest service. We can go back to John for additional assistance. We can contact people on the list to give us a bid to write a fire mitigation plan, exclusive of defensible space.

Technology & Wi-Fi Update & Recommendations – Uriah

‍Riah reported that everything is working well, and that he is performing weekly backups. Riah also noted that there are some issues with the gate closing after a vehicle passes through because the pressure pad under the gate appears to be deteriorating.

New Business

Annual Campsite Agreement – Use More Traditional Lease Format?

• Make assignment(s) for drafting the agreement – Janet

‍