Mountain Air Ranch

Minutes of the Board of Directors

October 3, 2024

Call to Order:
Meeting held in person and via Webex, called to order at 5:33 pm.
Present: Carla Gurovich, Jack Williams, Jim Buck, Jim Williams, Riah Onstott, Ronnie Thomas
Also Present: Chris M. (Operations Manager), Ellen R. (Membership Committee Chair)
Guests: Mathieu S, Devon W, Mike L

Guest Comments

• Carla apologized post-meeting for not asking for guest comments.

Approval of Minutes

• August 22, 2024 meeting minutes approved.
  • Motion: Jim B
  • Second: Jim W
  • Vote: All in favor
• Motions Passed Since Last Meeting:
  • Visitor Waiver of Liability Approval (9/23)
    • Motion: Jim B
    • Second: Riah
    • Vote: All yes except Jim W (no vote)

Manager’s Report

(Emailed on 10/3, pasted below original minutes)
Key items:

• Backfill behind Sauna Building wall
• Campsite compliance review
• Memorial Road sign & dump station repair status
• Traveler’s claim updates
• Facilities Committee task assignments
  Chris will coordinate with Chuck regarding the insurance claim status.

Membership Report (Ellen R.)

• Meeting: September 22, 2024
• Membership as of 9/22:
  • Males: 316 (60.4%)
  • Females: 207 (39.6%)
  • Total: 523 (Full: 397 / FOM: 126)
• Waitlist: 55 men (dating from 8/14/21)

Treasurer’s Report

(August Financials emailed 10/2)

Balance Sheet

• Operating: $149,045
• Child Credit: $45,179
• Capital Improvement: $97,976
• Memorial Garden: $27,288
• Wait List: $13,808
• 90th Fund: $10,000
• Assets: $1,088,731
• Liabilities: $302,781
• Equity: $785,950

August 2024 P&L

• Income: $64,185
• Expense: $105,337
• Net: -$41,152

YTD 2024 vs 2023

• 2024 Income: $593,897 | Expense: $521,162 | Net: $72,735
• 2023 Income: $701,497 | Expense: $492,156 | Net: $209,341

Accounts Receivable:
Total: $77,084

Motion to Approve Treasurer’s Report:
Motion: Jack W, Second: Riah – Approved by all

Chris to follow up with Richard (accountant) to ensure 2023 tax return completion.

Old Business

Infrastructure Updates (Jim W & Jack W)

• Pool deck repairs complete; stairs fabricated and powder-coated
• Hot tub needs 2-day closure for caulking
• Final pool project tasks pending (Chris to notify members)

Technology & Wi-Fi (Riah)

• Replace two Wi-Fi devices ($200 each)
• Printer connectivity issues recurring; All Copy will be contacted

New Business

Ballot Status (as of 10/3 at 5:00 pm)

• Sent: 393 (367 online, 26 paper)
• Received: 158 (43%)
• Deadline: October 11
• Counting: October 12

Business Planning Research (Chris & Riah)

• Will resume post-urgent tasks

Annual Campsite Agreement Revisions

• Updates on vehicle registration, water use, no wood storage
• Janet St. J to draft revised agreements

2025 Budgeting

• Facilities planning can begin this year
• Jim B to gather budget requests from committees

Facilities Committee Bylaws

• To be shared with Board members

Next Meetings

• Regular Board Meeting: Jan 9, 2025 @ 5:30 pm via Webex
• Business Planning Meeting: Nov 20, 2024 @ 5–7 pm via Webex

Adjourned: 6:13 pm
Motion: Ronnie, Second: Jim B – Approved unanimously

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