Mountain Air Ranch

Minutes of the Board of Directors for August 22, 2024

Call to Order

The meeting was held in person at the MAR Clubhouse and called to order at 5:30 pm.
Present: Carla Gurovich, Jack Williams, Jim Buck, Jim Williams, Riah Onstott, Danny Babish, Ronnie Thomas
Also Present: Chris M. (Operations Manager), Ellen R. (Membership Committee Chair)
Guests: Kathy W., Jeff J., Mark R., Diane R., Bob L., Deela C., Linda C.

Guest Comments

Kathy W. and Jeff J. Proposal: Collaboration with Colorado clubs (Rocky Mountain Naturists, 231 members) to allow 4 visits per person at higher rates. Potential to bring 100–120 participants to events. Proposal includes $30 grounds fees and Grill/Ice Cream revenue. Ratio managed to match MAR’s policy.

Bob L.: Tree mitigation near parking lot reviewed. Chris confirmed work was completed per JeffCo requirements.

Approval of Previous Minutes

Motion by Jim B. (via email 7/25), seconded by Jim W.
Approved: July 11, 2024 meeting minutes (approved 8/22/24)

Motions Passed Since Last Meeting

• 7/24 – Motion by Jim B., seconded by Ronnie T.: Approve Volunteer Policy & Procedures
  ✅ Approved on 8/22/24

Manager’s Report Highlights

• Waivers to be sent via email for early renewals
• Retaining wall backfill pending access
• Member assessments (2023 second half) on hold pending further discussion
• Most campsite violations cleared
• Memorial Road Sign: In progress
• Ranch Trucks: White truck under donated labor service; red truck next
• Umbrella research continues; new stands causing deck staining
• Dump station repairs pending
• Pavers project ongoing; member donations being explored
• Fire claim follow-up needed with Travelers Insurance

Membership Report – Ellen R.

Meeting Date: July 14, 2024
New Member Updates: Kegan B. joins to finish Ronnie T.’s term
Key Stats (as of 7/14/24):

• Males: 317 (61%)
• Females: 200 (39%)
• Total: 517
• Full Members: 388 (75%)
• Friends of MAR: 129 (25%)
• Waitlist: 40 men, dating to 9/16/20
• Estimated 2-Year Lost Revenue: $37,485.00

Treasurer’s Report – July 2024

Balance Sheet

• Operating: $126,961
• Child Credit: $45,179
• Capital Improvements: $103,857
• Memorial Garden: $27,288
• Waitlist: $13,020
• Assets: $1,216,500
• Liabilities: $290,608
• Equity: $925,892

Profit & Loss (July)

• Income: $121,133
• Expense: $92,197
• Net Income: $28,936

Profit & Loss (YTD)

• Income: $533,960
• Expense: $385,696
• Net Income: $148,264

Accounts Receivable: $127,600
Motion to approve: Jack W., seconded by Riah O. ✅ Approved

Old Business

Infrastructure – Pool & Deck completed
Stairs – New steel stairs estimate $10,000; concrete donated
Technology & Wi-Fi – Upgrades completed; Rise termination recommended

New Business

• Annual Meeting: Sept 14, 2024
• Catering Confirmed
• Next Meetings:
  • Business Plan: Sept 3, 3:00 PM at MAR
  • Regular Meeting: Oct 3, 5:30 PM via Webex

Adjourned: 6:30 PM (Motion by Ronnie, seconded by Jim B.)

Manager’s Report (as of 8/22/24)

• Main Account: $175,372.77
• Capital Improvement: $97,975.86
• Memorial Garden: $27,288.14
• Child Credit: $45,178.58
• Insurance Bill: $34,661.56 received
• Fireman’s Fundraiser: $4,391.50 raised, $4,000 donated
• Anonymous $10,000 donation received for 90th Anniversary
• New Weather Station live on website
• Office Hours:
  • Summer: 9–5 daily
  • Fall/Winter (Nov–Feb): 10–3 daily
• Fire claim final receipts submitted to Travelers: $32,875.42
• Lunch Menu for General Meeting: Pulled meats, sides, cake & ice cream

Evacuation Lessons Learned:

• Update GO-BOX
• Develop property roster
• Host drills & educate members

‍