Mountain Air Ranch

Minutes of the Board of Directors – July 11, 2024

Call to Order:
The meeting was held in person at the MAR Clubhouse and called to order at 5:30 pm.
Present: Carla Gurovich, Jack Williams, Jim Buck, Jim Williams, Riah Onstott, Danny Babish, Ronnie Thomas
Also Present: Chris M. (Operations Manager), Ellen R. (Membership Committee Chair)
Guests: Bob L., Trey C., Bill S., Mike F., Deela C., John R., Doug & Denise K.

Guest Comments

• Bob L.:
  • 12 new parking spots added; potential for 6 more if campsite under willow is removed.
  • Dump station odor is an issue; temporary cap fix in place.
  • Suggests BOD meetings be posted online.
• Bill S.:
  • Suggests vendor-provided arcade game tables; proceeds split 50/50 with MAR.

✅ Danny will add Board Meetings to the website and newsletter.
✅ Ronnie to send Danny minutes in non-table format.
✅ Chris will send more info about arcade game vendor.

Approval of June 6, 2024 Minutes

• Motion by Jim B (via email 6/21), second by Jim W
• Approved unanimously on 7/11/24

Motions Passed Since June 6

• 7/01: Motion (Ronnie; 2nd Danny): Install sign at Memorial Garden road access
  • Vote: Approved (Ronnie, Danny, Jim W, Jim B, Riah); Jack - No vote
• 7/3-7/4: Board voted for pool deck colors: 1st - Island Mist, 2nd - Ranier
• 7/8-7/9: Motion (Danny; 2nd Ronnie): Approve Ron & Justin non-traditional campsite proposal
  • Vote: All Directors approved

✅ Chris to install Memorial Garden sign
✅ Chris to inform Ron & Justin of approval

Manager’s Report

(See full Manager’s Report section at the bottom)

• 12 umbrella stands ordered; looking into commercial grade replacements
• Proposal coming to prorate late 2023 assessment payments
• Working on cost estimates for commercial umbrellas

Membership Report (Ellen R.)

• Last Meeting: June 21, 2024
• 27 applicants approved; 4 more men added to waitlist (total 32)

Membership Stats (as of 6/23/24):

• Males: 307 (61.7%)
• Females: 191 (38.3%)
• Total: 498
• Full : FOM ratio ~75:25

Waitlist: 32 men since 6/21/22 — no clearances in 2024
Ronnie T. resigned; Kegan B. joined and is leading tours
⚠️ MAR losing over $10k/year due to male waitlist restrictions

Treasurer’s Report (June 2024)

Account Balances:

• Operating: $149,507
• Child Credit: $45,177
• Capital Improvement: $136,762
• Memorial Garden: $27,288
• Wait List: $11,520

Balance Sheet:

• Assets: $1,195,870
• Liabilities: $290,026
• Equity: $905,844

June P&L (Month):

• Income: $56,172 / $82,358
• Expense: $57,443 / $113,530
• Net Income: -$1,121 / -$31,173

YTD P&L (June 2024):

• Income: $421,701 / $577,301
• Expense: $293,442 / $280,821
• Net Income: $128,261 / $296,480

Accounts Receivable: $91,191

Chris addressed collection calls; 6 ex-members removed 7/10

✅ Motion to approve Treasurer’s Report: Jack (motion), Riah (second), all approved.

Old Business

Infrastructure Update (Jim & Jack Williams)

• Piers fixed; steel installed
• Deck build begins next week
• Electrical ready for inspection
• Stairs estimate: under $30k
• Pool not leaking

Tundra selected as deck color

Technology & Wi-Fi Update (Riah)

• Replaced 5 access points
• Donated alarm system installed in pump room
• Proposed security cameras for shop/pump room

✅ Motion by Jim B, 2nd Ronnie: Install cameras

Vote: All approved

Work order system in progress

Draft Volunteer Policy

Draft received at 7/11 meeting from Ellen
Will be emailed to the BOD

New Business

• Annual Meeting: Sept 14
  • Referendums due: Sept 6 @ 5:00 PM
  • Slides due: Aug 30
  • Catering: ~$1,500 (Chris to arrange)
• Manager Review: August – Jim W. collecting input

✅ Next Meetings:

• Business Plan Session: Aug 15 @ 3:00 PM
• Regular BOD Meeting: Aug 22 @ 5:30 PM

✅ Adjourned at 6:54 PM (Motion by Riah, 2nd Danny)

Manager’s Report – July 2024

• Disbursement: $145,970.48
• Capital Improvement: $136,761.71
• Child Credit: $45,177.77
• Memorial Garden: $27,288.14

Highlights:

• Insurance renewed
• Bank/QuickBooks reconciliation in progress
• Site inspections completed; a few repairs required
• Utility trailers and extra vehicles need removal
• New convex mirrors being installed for visibility/safety
• Pool bathrooms updated with occupancy indicators
• Staff shortage continues; hiring efforts ongoing
• Proposed 5–10 year Business Plan under discussion

Chris asks for Board support for strategic planning and long-term growth

‍